Project Initiation and Support

As stated earlier, in addition to global networking, one important function for GA is to provide support services (in terms of “projects”) to LSC and the Old Boys communities. In general, there are three (3) categories of project within the OB realism. They are as follows:

  • Category 1: Outreach Projects (for current LS students & parents)
    These are projects that will benefit or enhance the ability and quality of current students in LSC and LSP;
  • Category 2: In-reach Projects (for Global OBS and chapters)
    These are projects that will create or improve connections and relationship of all Old Boys and OBA chapters globally;
  • Category 3: LSC-based Projects (for teachers and HKOBA)
    These are special projects that are initiated and requested by LSC or through HKOBA for the benefits of LSC and LSP, in which GA will do her parts to support the overall mission.  Each Category 3 request should clearly specify the goals, needs and expectations in order for GA to:
    1. understand and accept the mission; and
    2. develop strategies and plans for implementation.

The Process Flow Chart

In order to conduct each project in a systematic, transparent, orderly and efficient fashion, a multi-step process is designed to formulate the flow of action that covers the entire lifeline of each project.  The multi-step process is as follows:

Step 1:  Project Initiative

The GA Executives receives a written request or proposal in which the project sponsor(s) has clearly defined the nature of the project along with specified needs and expected outcomes. The GA Executives will communicate and coordinate with the project sponsor to acknowledge the request and to assure the legitimacy and practicality of the requested project.

Step 2:  Project Review and Confirmation

The GA Executives will prepare collectively with the sponsor, and deliver a project information package (along with their recommendation) to all GA members for confirmation. After the project is confirmed, a Project Committee (PC) will be formed (or appointed) to take over the ownership of the project until it is successfully implemented. It is recommended that the project sponsor must serve in the project committee; the Committee Chair is responsible for the management of the project team, and report the project status to the GA on a bi-monthly basis. (Please note that the project status will provide the basis to fulfill GA’s obligation to external communication such as newsletters, websites, etc.)

Step 3:  Project Planning and Design

All successful projects have one thing in common – “plan the works and work the plans”. Therefore, it is important for the project team to brainstorm the strategies, plan the entire process, and develop a work plan with steps and milestone dates. The work plan is a working document that can be amended to reflect changes in the environment. The committee Chair is responsible to update and share the work plan with the GA. The purpose is to ensure that there is no potential conflict between different projects and for better coordination among projects.

Step 4: Project Development and Implementation

The project team is carrying out the work plan elements toward final implementation of the project. At the appropriate time, the project team will present the entire project to the GA members.  The purpose has two-fold, for the GA to review and appreciate the final product, and for them to official conclude the project.

Step 5:  Project Handover

On behalf of GA, the project team will transfer the project to its intended owner or user. Once accepted, GA’s mission is now officially completed.

Additional information